Data handling & AI processing policy

1. AI-assisted document verification

PO and invoice PDFs you upload as evidence are automatically processed by an external AI vision service to cross-check the quantity, document number, and consignee you entered. This processing runs under a zero-retention agreement: the service does not store or reuse the document content beyond the single verification request.

2. What must stay legible

Unit prices may be masked or redacted on the documents you upload — that is expected and will not affect verification. Quantity, material/product reference, and the consignee (end-customer) name and country must remain legible for the automated check to run.

3. Data handling & retention

Submissions are append-only: corrections create a new version rather than overwriting your original entry, and nothing you submit is ever deleted. All actions are logged for audit purposes. Data for each Sales Partner is strictly isolated — no partner can view another partner's invoices, matches, or documents.